medium-sized businesses today run almost everything inside SaaS apps from CRM and project management to HR, billing, and documentation. But there’s one uncomfortable truth nobody talks about enough: SaaS apps don’t actually protect your data from human error, sync issues, accidental deletions, ransomware, or insider mistakes.
So you might think, “Wait… isn’t my data already safe in the cloud?” 10 best-rated SaaS backup tools for medium businesses in 2025 with overviews, features, pricing, pros, and cons written like a friend who has actually tested these platforms.
Also Read: Top 10 No-Code Data Synchronization Tools
What Is SaaS Backup? (Simple Explanation)
A SaaS backup is a cloud-based system that automatically copies data from your SaaS applications (like Google Workspace, Microsoft 365, HubSpot, Salesforce, Slack, etc.) to a secure, separate location.
🔒 Full Protection Against These Risks
✔ Accidental deletion
✔ Data corruption
✔ Ransomware attacks
✔ Malicious employee actions
✔ App sync failures
✔ Expired licenses
✔ Provider downtime
Think of it like insurance — you hope you never need it, but when you do, it can save your business.
Top 10 Best Rated SaaS Backup Tools for Medium Businesses in 2025
1. Veeam Backup for Microsoft 365
Overview Veeam
Key Features
✔ Full Microsoft 365 backup & restore
✔ Fast granular recovery
✔ Ransomware protection
✔ Storage flexibility (local or cloud)
✔ Advanced reporting
Pros
Extremely reliable
Flexible deployment options
Great for IT teams needing full control
Cons
Interface feels “technical”
Limited non-Microsoft integrations
Pricing
Starts around $1.50–$2.00 per user per month.
2. Acronis Cyber Protect
Overview Acronis combines SaaS data backup with cybersecurity (like malware scanning and threat detection), making it a powerful all-in-one solution. For medium-sized businesses that want both protection and backup under one roof, Acronis is a strong pick.
Features
✔
Backup + anti-malware
✔
Google & Microsoft 365 protection
✔
Ransomware rollback
✔
Continuous data protection
Pros
All-in-one backup + cybersecurity
Great ransomware defense
Strong multi-cloud support
Cons
Can be overwhelming for non-technical users
Higher pricing than basic tools
Pricing
✔
Starts at ~$3 per user per month.
3. Druva inSync
Overview Druva shines for companies that want cloud-native backup without managing storage or servers. Everything runs in AWS, making it a reliable, hands-off SaaS backup solution ideal for medium businesses.
Features
✔
Backup for Microsoft 365, Google Workspace, Slack
✔
Real-time monitoring
✔
Insider threat protection
✔
eDiscovery and compliance
Pros
100% cloud-native
Excellent compliance and audit tools
Great for remote/hybrid teams
Cons
Pricier than some competitors
Setup requires some learning
Pricing
💲
Starts at $8–$10 per user monthly depending on modules.
4. Rewind Backups (Shopify, QuickBooks, GitHub, etc.)
Overview If your business relies on Shopify, BigCommerce, QuickBooks Online, Asana, or GitHub — Rewind is one of the most trusted backup tools. It focuses on app-level data integrity for SaaS platforms that don’t have built-in restore capabilities.
Features
✔
Automated daily backups
✔
1-click restore
✔
Multi-app ecosystem
✔
Activity logs and version history
Pros
Easiest UI in the industry
Perfect for eCommerce and finance teams
Quick restore times
Cons
Not a universal backup tool (app-specific)
Pricing varies heavily per app
Pricing
💲
Starts at $9–$99 depending on the application.
5. Backupify (by Datto)
Overview Backupify has been a staple in SaaS backup solutions for years. Its simple setup and strong automation make it a favorite among mid-sized businesses using Google Workspace and Microsoft 365.
Features
✔
Automatic 3x daily backups
✔
Exportable archives
✔
Central admin panel
✔
Searchable restores
Pros
Very easy to use
Affordable
Good support
Cons
Limited integrations
Interface feels slightly outdated
Pricing
💲
Around $3–$4 per user/month .
6. AvePoint Cloud Backup
Overview AvePoint is built for businesses with heavy collaboration usage — especially Microsoft Teams and SharePoint. It’s powerful, scalable, and suited for organizations that store tons of shared data.
Features
✔
Unlimited storage
✔
Multiple daily backups
✔
Teams & SharePoint focus
✔
Restore to previous versions
Pros
Excellent for Microsoft-heavy environments
Feature-rich
Great scalability
Cons
Requires onboarding time
Pricing can escalate
Pricing
💲
Usually custom, but averages $3–$7 per user .
7. Spin.ai (SpinBackup)
Overview Spin specializes in Google Workspace and Microsoft 365 with strong AI-driven ransomware protection. Medium businesses like it because it actively prevents attacks, not just backs up data.
Features
✔
AI threat detection
✔
Backup + restore
✔
Risk scoring
✔
Insider threat alerts
Pros
Strong cybersecurity focus
Fast restores
Great UI
Cons
Limited app coverage
Higher cost
Pricing
💲
Starts at $5–$8 per user/month .
8. N-Able Cove Data Protection
Overview N-Able Cove is popular among IT teams and MSPs. It’s fast, lightweight, and built to scale with medium business that expect growth in the coming 1–3 years.
Features
✔
Cloud-first architecture
✔
Backup for 365, servers, endpoints
✔
Unlimited storage
✔
Great reporting
Pros
Covers hybrid environments
Low resource usage
Easy monitoring
Cons
Requires technical familiarity
Pricing
💲
Custom pricing — averages $4–$6 per user .
9. Keepit
Overview Keepit is known for its extremely secure independent cloud and long-term data retention. If your business needs long-term archival or compliance backups, this is a fantastic choice.
Features
✔
Independent vendor-neutral cloud
✔
Backup for Salesforce, 365, Google Workspace
✔
Strong compliance tools
✔
Long data retention options
Pros
Very secure
Great for regulated industries
Excellent retention policies
Cons
Pricing is on the higher side
UI is less “modern”
Pricing
💲
Typically $4–$9 per user/month .
10. CloudAlly
Overview CloudAlly is one of the simplest and most trusted SaaS backup tools for medium-sized businesses. It covers the essentials (Microsoft 365, Google Workspace, Salesforce, Box, and Dropbox) with clean restore workflows.
Features
✔
Multiple daily backups
✔
Unlimited storage
✔
Encrypted archives
✔
1-click data export
Pros
Straightforward and reliable
Great for SMBs and mid-sized companies
Excellent customer service
Cons
Limited advanced analytics
No cybersecurity tools built-in
Pricing
💲
Starts at $3 per user/month .
Comparison Table: Best SaaS Backup Tools (2025)
Tool
Best For
Pricing
Key Strength
Veeam
Microsoft 365 backup
$1.50–$2
Reliability
Acronis
Backup + cybersecurity
$3+
Security
Druva
Cloud-native backup
$8–$10
Compliance
Rewind
eCommerce & SaaS apps
Varies
Ease of use
Backupify
Workspace & 365
$3–$4
Affordability
AvePoint
Teams & SharePoint
$3–$7
Collaboration backup
Spin.ai
AI threat defense
$5–$8
Ransomware prevention
N-Able Cove
IT teams
Custom
Scalability
Keepit
Compliance & retention
$4–$9
Security
CloudAlly
Simple multi-app backup
$3
Ease of use
What Is the SaaS Revenue Model? (Quick Breakdown) Since many SaaS backup providers follow subscription-based pricing, it’s good to understand the basics.
SaaS Revenue Model
✔
Monthly or annual recurring subscriptions
✔
Pay-per-user or pay-per-app pricing
✔
Add-ons (like storage, compliance, or advanced security)
✔
Long-term contracts with volume discounts
Medium businesses benefit because it’s predictable, scalable, and easy to adjust as the team grows.
Conclusion SaaS apps are powerful — but they’re not bulletproof. And in 2025, relying solely on your SaaS provider’s built-in retention is a major risk. The tools above offer the best rated SaaS backup solutions for medium businesses, giving you peace of mind, protection, and full data ownership.
Pick the tool that fits your workflow, budget, and long-term plans. Your future self (and your IT team) will thank you.
Frequently Asked Questions
1. Why do medium businesses need SaaS backup? +
Because SaaS providers don’t protect you from accidental deletion, human mistakes, or ransomware — only system failures.
2. What happens if you don’t back up SaaS applications? +
You may permanently lose emails, files, CRM records, conversations, or financial data.
3. How often do SaaS tools back up your data? +
Depends on the tool — most run daily or multiple times per day.
4. Are SaaS backups expensive? +
Not really. Most cost between $2–$6/user/month.
5. Can I restore a single file or email? +
Yes — good backup tools offer granular recovery.
6. Does Microsoft 365 include backup? +
Microsoft offers retention, not full backup. Third-party backup is recommended.
7. Is Google Workspace data protected? +
Google protects the platform, not your data actions — so yes, you need backup.
8. Which SaaS backup tool is easiest to use? +
Rewind, CloudAlly, and Backupify are excellent for simplicity.
9. Do SaaS backup tools help with ransomware? +
Yes — tools like Acronis and Spin.ai include ransomware detection and rollback.
10. How do I choose the best tool? +
Look at app coverage, pricing, restore speed, security, and scalability.
